Special Assistant - Renew Democracy Initiative

Special Assistant to the CEO

Job Description

The Special Assistant will fulfill traditional Executive Assistant responsibilities for the CEO and help manage select short-term special projects that the CEO takes on. Special projects include events, meetings, and aid campaigns that exist outside of regular RDI programming and only run for a fixed period of time. The Special Assistant would be responsible for setting special project timelines with the CEO and hiring contractors to execute on these special projects.

Tasks and Responsibilities

Coordinate and maintain the CEO’s schedule and communications to ensure his and the organization’s priorities are met.
Proactively triage daily challenges, which will involve coordinating with the team, evaluating situations (phone calls, emails, mail, reports, etc.), and responding to inquiries.
Attend meetings and turn discussions into action items, establish clear timelines, and maintain and pass along notes and action items to appropriate team members.
Coordinate and manage the CEO’s travel accommodations and ensure that his schedule is practical and feasible during travel.
Prepare briefing and background materials for potential special projects, TV interviews, substantive discussions, etc.
Develop talking points and presentations as needed for external meetings as well as RDI Board meetings.
Keep track of internal and external follow-ups and action items for the CEO.
Manage and organize project files on the organization’s project management software and CRM.
Develop and maintain plans for all special projects. Plans will detail project scope, feasibility, goals, expectations, costs, responsibilities, and challenges.
Communicate the feasibility, cost, scope, and timeline of all special projects to the CEO and the Executive Team.
Track project performance and develop measures of success to analyze the progress towards short and long-term goals. Assist the CEO and Stewardship Director with materials describing project results.
Establish and maintain relationships with relevant stakeholders and third parties/vendors.

Qualifications and Skills

4+ years of experience as an executive assistant.
Clear and concise writing style.
Comfortable interacting with high-profile individuals.
Ability to work effectively in a fast-paced environment.
A true passion for organization, problem-solving, efficiency, and attention to detail.
Strong aptitude for various forms of technology (e.g., Microsoft 365, Google Workspace, project management and professional softwares such as CRMs).
DC area strongly preferred, but Northeast corridor also acceptable.

Benefits

Competitive salary ($65k to $85k).
Top-level nationwide medical, dental, and vision insurance options.
100% employer match on 401(k) contributions for the first 3% and 50% employer match on 401(k) contributions for the next 2%.
Unlimited PTO.
Professional development opportunities.
Access to popular newspaper subscriptions (WSJ, NYT, etc.).
Access to office space in NYC and DC.
Workers’ compensation insurance.

Apply

To apply, please send your resume and cover letter as PDFs or Word Documents to apply@rdi.org.